Effective Time Management

"Take control of your time, increase productivity & achieve a better work-life balance"

Overall Aim:

The aim of this one day workshop is to help staff achieve a greater appreciation of the importance of taking control in managing their time so that they can get the best out of their day, increase productivity, reach their objectives and improve their work life balance.  Participants learn the necessary skills to help them analyse their time, improve their daily activities using practical tools and by creating new habits to help them plan, prioritise, delegate their tasks daily.

Who Should Attend:

A practical and interactive one day workshop, the course is designed for managers & staff who work in all areas of the business and need to manage their time effectively - customer service, administration, sales, reception, accounts

Objectives:

After completing the workshop, each participant will be able to:

  • Apply the principles of effective time management and obtain a better work life balance
  • Achieve more out of your day using a systematic approach to planning activities
  • Recognise time wasting activities and identify where you can save time
  • Apply the 80/20 rule - focus on the top 20% activities that generate 80% of the results
  • Assess your workload and commitments with clarity
  • Distinguish between what’s urgent and what’s really important
  • Set clear and achievable goals and learn to prioritise work with realistic time-lines
  • Create “to-do” lists to prioritise, schedule and control tasks
  • Improve efficiencies and develop disciplines for managing email
  • Learn to beat procrastination and make sound decisions
  • Manage interruptions and avoid distractions, negotiate priorities and schedules with assertiveness
  • Protect your time and learn to say “no” to “time-thieves”
  • Delegate more effectively to staff and colleagues
  • Remain focused, apply the tactics and stick to the plan

Workshop Content:

  • Key principles of time management for a better work-life balance
  • Analysis of your current activities and how you really spend  your time at work
  • Identify the most common “time pitfalls” and learn to overcome them
  • Work smarter – not harder and identify ways to create and save time
  • The 80/20 rule – prioritise 20% of activities which yield an 80% result
  • Gain clarity about what’s important and concentrate on the right things first
  • Distinguish between important and urgent items, set realistic, achievable goals & SMART objectives
  • Develop a personal action plan and prioritise workloads - monthly, weekly and daily tasks
  • Adopt a variety of tactics to “stay on top of your work” & within realistic time-lines
  • Tips for handling large volumes of email and staying focused organised
  • Eliminate procrastination, avoid distractions & learn to make decisions
  • Manage interruptions with courtesy, deal with time thieves, say “NO” politely & delegate effectively
  • Communicate and negotiate priorities and time-lines & learn to switch off at the end of the day
  • Commit to a personal action plan for on-going increased productivity and improved performance

Training method:

The training takes the form of a one-day workshop, with group discussions, exercises & feedback based on individual/group needs.  Each participant will receive handouts.  Follow up mentoring can be provided.

**Participants are asked to bring their current task list and work commitments to the workshop** 

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